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EDLC

Freedom of information / Data Protection

Freedom of Information

The Freedom of Information (Scotland) Act 2002 ( the Act) requires Scottish public authorities to adopt and maintain a publication scheme which has approval of the Scottish Information Commissioner, and publish information in accordance with that scheme. The publication must:

  • publish the classes of information that the authority makes routinely available
  • tell the public how to access the information and whether information is available free of charge or on payment.

East Dunbartonshire Leisure & Culture has been designated as a Scottish Public Authority by an order made under section 5 of the Act, known as the Freedom of Information (Scotland) Act 2002 (Designation of Persons as Scottish Public Authorities) Order 2013.

East Dunbartonshire Leisure & Culture has adopted the Model Publication Scheme 2014 which has been produced and approved by the Scottish Information  Commissioner. It is approved until 31 May 2018. The classes of information available through the publication scheme are detailed in the East Dunbartonshire Leisure & Culture Trust Guide to Information.

Making an information request 

Anyone has the right to ask EDLC for any information it holds and then receive it, subject to certain conditions and exemptions. Your request should be made in a permanent format, such as a letter, fax or email, and include the following information:

  • Your name (we are unable to accept a request without this)
  • A contact address, email or telephone number to which information can be sent
  • Details of the information you are seeking

Subject to these conditions being met, we will respond to your enquiry in full within 20 working days starting from the day we receive your request. The majority of requests will be dealt with free of charge, but for time consuming requests we may charge a fee but we will let you know in advance if this is the case.

Data Protection

Under the Data Protection Act 1998, you have a right to see certain information held by EDLC about yourself. Information which is about you, and from which you can be identified, is known as your "personal data" and may include such things as your name, address, email address, information held on a personnel file or in social work records and CCTV recordings.

The Act covers the collecting, storing, processing and distribution of personal data. It gives rights to individuals about whom information is recorded, including the right to ask any organisation which processes personal data about them for a copy of that information. Such an organisation is known as a "data controller". As a data controller, EDLC is required to be registered with the Information Commissioner's Office (ICO). The Trust's registration can be found on the ICO's Data Protection Public Register.

How to ask to see your personal data

Making a request for information under the Act is known formally as a "subject access request". A request must be made in writing. EDLC has 40 calendar days to respond to your request. It is important to remember that not all personal information is covered and there are 'exemptions' within the Act which may allow the Trust to refuse to comply with your subject access request in certain circumstances.

Freedom of Information and subject access requests should be sent to:

FOI / Data Protection 
East Dunbartonshire Leisure & Culture Trust
William Patrick Library
2-4 West High Street
Kirkintilloch
G66 1AD

Tel: 0141 777 3143
Fax: 0141 777 3140

Email: edlcFOI@eastdunbarton.gov.uk